PreambleMembers of the Nair community, whose origin is from the state of Kerala, India, now living in North America have joined together under this organization to conduct, coordinate, and promote activities directed to preserve the unity, culture and traditions of the Nair community and further the fellowship among the Nair Families.
Definitions:1) NSS means Nair Service Society
2) NSSONA Nair Service Society Of North America
3) Nair means a member of the Nair community originated from the state of Kerala, India and who are the descendants from any of the following: Achan, Adiyodi, Asan, Elayidom, Eradi, Ilayidam, Kaimal, Karnavar, Kartha, Kunnath, Kitavu, Kurup, Mannadiar, Menokki, Menon, Nambiar, Nayanar, Nair, Nayar, Nedungadi, Padanayar, Panicker, Pandala, Pillai, Saamoothiri, Thampi, Thankkal, Unnithan, Valiathan, Vallilath, Vazhunnor, Vellodi,
4) Nair Community means a group of Nairs or Nair families living in a city or a state.
5) Kerala is a state in India where the Nair community originated from.
6) Karayogams are a collective representation of Nair families living in an area or a city who have joined together under the bylaws of NSSONA.
7) Local Union is an association of multiple Karayogams in a city or in an area.
8) Hindu Organization refers to any Hindu association or organization formed and operating under the Hindu religious philosophy and follows t he Hindu way of life.
9) Director Board or Board refers to the NSSONA director board elected by the National Council of NSSONA.
10) National Council ref errs to the General Body of NSSONA
11) State Council refers to the General Body the State Union.
12) Secretary refers to the General Secretary unless mentioned as Jt. Secretary.
The name of the corporation shall be "Nair Service Society of North America Inc.", herein after also referred as NSSONA in this constitution
1.2 Registered Office and Registered Agent
The Corporation shall have and continuously maintain in the State of Texas a registered office and a registered agent. The registered office may be, but need not be identical with the principal office of the corporation in the State of Texas, and the address of the registered office may be changed from time to time by the Corporation's Board of Directors.
The corporation shall be a non-political, non-profit organization to perform religious and charitable activities within the meaning Internal Revenue Code 501(c) (3) of 1954.
The objectives of Nair Service Society of North America are:
a) To provide a non-political forum to bring Nair community together, to build unity among the Nair families of North America, to enhance the cultural heritage, and to follow the customs and traditions of the Nair community.
b) To provide a platform for networking among the Nair families and their organizations and to discuss the religious, cultural, and social needs of the Nair community.
c) To collect, create, and maintain a directory of all Nair families in North America and to establish and maintain strong relations with other NSS organizations all over the world
d) To organize necessary gatherings and meetings of the Nair community including national or international conventions and other activities.
e) To establish NSS organizations in cities of North America and establish "Karayogam" (Small unit) in cities and towns within the NSS organizations.
f) To collect the history, culture, Nair ceremonies, the rich heritage, and share those with the Nair families and to identify and publish the procedures of Nair religious practices from birth to death.
g) To promote activities among women and youth to develop leadership qualities.
h) To work with other Hindu Organizations and compliment them in their efforts to bring the Hindu Unity.
i) Provide intellectual and economic assistance, upon availability of resources, to needy Nair families, and to establish and promote educational and other service oriented institutions to help Nair members all over the world.
j) To establish scholarship fund for education of the deserving Nair family members in India and North America.
k) To organize and coordinate charity activities and services for the benefit of deserving fellow members of the Nair community.
l) To be part of and support to further the activities any International Organization providing a world wide public forum to bring all Nair families under one umbrella.
m) To initiate, support, or promote projects or activities to develop retirement community of Nair families in North America.
n) To identify and establish effective methods of communication among the NSS organizations and its members including websites, printed matters, and electronic media
o) Organize activities and raise finances for the successful implementation of the objectives.
3.1 NSSONA shall have the following categories of membership.
A. NSS Karayogams
B. NSS Local Unions
C. NSS State Union
3.2 Karayogams are the unit of a group of fifteen (15) or more Nair families, originated from
Kerala and their descendents sharing the objectives of NSSONA, and agreeing to abide
by the Articles of Incorporation and the bylaws of NSSONA.
3.3 Each Karayogam shall have individual (single) or family members. All members of the Karayogam shall be at least 18 years of age. Unmarried individuals who have completed the age of 18 shall be eligible to apply for single membership. All married couple who have completed the age of 18 is eligible to apply for family membership.
3.4 The membership from one Karayogam shall be transferable to another Karayogam. A letter from the Deputy Registrar of the Local Union recommending the transfer to the new Karayogam is required to complete the transfer.
3.5 Individuals or Families cannot have membership in more than one Karayogam in North America at any time. In any event that a person or family holds such membership, the membership rights including voting rights shall be suspended until, he/she maintains the membership with only one Karayogam.
3.6 All Karayogam Members shall have Membership IDs issued by the Deputy Registrar.
3.7 All Karayogams shall be members of NSSONA. Karayogams shall submit an application on the prescribed form provided by NSSONA along with the required fee. The duly Nair Service Society of North America - Draft Bylaws Page4 of 16 completed application must be sent to Registrar, NSSONA at the address provided in the application form.
3.8 Each Karayogam shall have at least a President, Secretary and a Treasurer who shall automatically become council members of the NSS State Union. Each Karayogam can have additional committee members, if needed.
3.9 Each Karayogam is vested with the power to organize activities of their choice but within the guidelines given by NSSONA and within the purview of the NSSONA bylaws including:
a) Group Meetings
b) Prayer/Bhajan Meetings
c) Periodic Activities
d) Any other activity within the Karayogam
3.10 Detailed operational guidelines of each Karayogam shall be provided by NSSONA at the time of RegistrationB. NSS Local Union
3.11 All NSS Karayogams from a city or multiple cities shall operate under a NSS Local
Union provided the Local Union is within 100 (one hundred) mile radius of the
registration address of the Karayogam. Karayogam members under the NSS Local Union
elect their officers and committee members as per by the bylaws of the NSS Local Union.
3.12 If there are no NSS Local Unions within 100 mile radius of the Karayogam, they can directly operate under the NSS State Union after registering with NSSONA.
3.13 A Local Union must have at least two (2) Karayogams. Additional Local Union in a city with already existing NSS Local Union(s), can only be formed with the approval of the NSSONA director board. Recommendation letter from NSS State Union Registrar is a requirement for such additional Local Union.
3.14 All Local Unions must have a President, Vice President, Secretary, Jt. Secretary, Treasurer, Asst. Treasurer who are the officers and shall automatically become the council members of the NSS state Union. Local Union can have additional committee members, if needed.
3.15 Each Local Union shall work with all Karayogams in coordinating main events under the Union. All Karayogams shall be given representation and opportunity to participate in the main functions. Karayogams shall cooperate with the Local Union to celebrate these main functions and shall stay away from coordinating the same function within the Karayogam. The main functions shall include but not limited to:
e) New Year
f) Mannam Jayanthi
i) Ashtami Rohini
j) Vijaya Dashami
k) Mandla Pooja
l) Chattampi Swamikal festivals etc.
3.16 National Council appoints a Deputy Registrar (DR) to each Local Union. The Deputy Registrar shall act as the Liaison between Karayogam and Local Union and Local Union and Board of Directors. The main functions of the DR shall be:
a) Maintain all Karayogam Membership List b) Prepare Voters List for Local Union Elections c) Conduct/Help to conduct the Election d) Give quarterly report of the Local Union and its Karayogams and their activities to the Board of Directors e) Provide opinion in the formation of new Karayogams to Board of Directors f) Attend Local Union Meetings as a non voting memberC. NSS State Union
3.17 Each Province/State in North America (USA and Canada) shall have a State Union who
shall operate under NSSONA. All Karayogams not associated with a Local Union, as
provisioned in 3.12, due to distance barriers in that State/Province shall operate under the
respective State Union.
3.18 The State Council members shall elect the officers of the State Union and shall be completed thirty (30) days before the election of the Officers of NSSONA. Every State Union can send Nine (9) representatives to the NSSONA General/National Council.
3.19 NSSONA National Council shall be the supreme body of NSSONA and shall consist of the representatives from each State Union and also shall elect the officers and board of directors.
3.20 National Council appoints a State Union Registrar to each State Union. The State Registrar shall act as the Liaison between the State Union and the NSSONA Board of Directors. The main functions of the State Registrar shall be:
a) Maintain all Karayogam Membership List who are directly working under the
State Union as per section 3.12
b) Maintain the State Council membership List
c) Prepare Voters List for the State Union Elections
d) Conduct/Help to conduct Election
e) Give quarterly report of the State Union to the Board of Directors
f) Provide opinion in the formation of new Local Unions to Board of Directors
g) Attend State Union Meetings as a non-voting member
3.21 Each State Union can coordinate activities to further the objectives of NSSONA within the guidelines and directions of NSSONA. NSSONA shall provide the policy and guidelines for the State Union to coordinate their activties.Application Process
3.22 All applications for Karayogam membership or Local Union Membership in the
prescribed form issued by NSSONA with appropriate membership fee shall be sent to the
Registrar of NSSONA.
3.23 The membership fee for a Karayogam shall be $150.00 per year and for a Local Union shall be $100.00 per Karayogam under that Union. If there are more than five Karayogams under that Union, the annual fee shall be limited only to $500.00.
3.24 When forming new Local union in any city or location where Local Union(s) are already existing, a recommendation letter from the State Union Registrar is a requirement to validate the application.
3.25 All NSSONA approved NSS Local Unions or Karayogams as provisioned in section 3.12 in a State/Province shall operate under the NSS State Union following the NSSONA guidelines and policy.
3.26 All membership application received by the National Registrar shall be reviewed and
approved by the Board of Directors within sixty (60) days of the receipt of the application
to ensure eligibility of the applicant (Karayogam/Local Union) as per the provisions of
the bylaws. The Registrar shall write to the applicant within 10 (ten) days of the review
of the membership application about the decision. If the application is not approved, the
application fee shall be returned to the applicant with appropriate reasons for disapproval.
3.27 All original applications including the rejected applications shall remain with the NSSONA office under the custody of the NSSONA Registrar
3.28 The membership fees shall be revised from time to time by the Board directors with a simple majority vote.
3.29 All memberships shall be valid from the first day January through the last day of December of the year.
3.30 All collected membership dues shall be deposited with the NSSONA account opened and operated for NSSONA.
3.31 Renewal: The membership for Karayogam shall be renewed every year by paying the required annual membership fee. Annual fees shall become due within thirty days of the receipt of the invoice from NSSONA Treasurer. If payment is not received in full before January 31st of the current year, the membership shall remain suspended until renewed by the full payment. If the membership is not renewed for an year, the membership shall automatically be dismissed and the Karayogam has to submit a new application to join Nair Service Society of North America - Draft Bylaws Page7 of 16 the NSSONA. The board shall have the right to collect fines for renewal during the suspension period. For Karayogams whose memberships are dismissed due to nonpayment, the Board shall have the right to collect fines and the dues for the dismissed years as a condition for activating the membership.
3.32 Revoke: Membership of a Karayogam can be revoked if Karayogam has been proven to be in violation of the Bylaws of NSSONA and its activities are against the guidelines and directions of NSSONA. The process to revoke a Karayogam Membership shall be complete only if a resolution to that effect is passed by two-thirds of the members present in the Director Board meeting with a quorum present.
ARTICLE 44.1 General Body
a. The individual (single), and family members in a Karayogam, are the members of
the General body of a Karayogam.
b. The individual (single), and family members in all Karayogams within a Local Union, are the members of the General Body of a Local Union.
c. A meeting of the Council members of the State Union constitutes the General Body of the State Union.
d. A meeting of all members elected from the State Union to represent the NSSONA National/General Council will constitute a NSSONA General body.
NSSONA general body meeting shall be held annually or as needed by a resolution of the officers and declared to the membership for the following purpose:
a. Conducting the Election b. Approval of annual accounts c. Any other business deemed necessary.
Written notice of the Annual General body meeting shall be sent at least thirty (30) days prior to the meeting to all members.4.3 Called by Board of Directors
Special meetings of the General Body may be held whenever called in writing by a majority decision taken during a meeting of NSSONA Board of Directors. At least thirty (30) days notice shall be given to all members for such general body meetings.4.4 Quorum
A quorum of the general body meeting, except for bylaw amendment, shall be at least 33% of the total members.
ARTICLE 5NSSONA General Council, Board of Directors and Board of Advisors 5.1 National/General Council:
The nine (9) representatives sent by each State Union shall collectively constitute the NSSONA General Council. Out of the nine representatives initially selected, one-third shall serve for a period of ONE year, another one-third shall serve a period of TWO years and the rest shall serve a period of THREE years. After the first year only retiring members shall be replaced for a period three years.5.2 Board of Directors:
There shall be twenty-one (21) members in the board also called as board of directors including the Officers who are directly elected from the NSSONA General Council by the Council Members for a period of two (2) years and shall consist of the President, Vice President, Secretary, Jt. Secretary, Treasurer, Jt. Treasurer, the Registrar and the immediate past President as Ex-Officio and thirteen (13) other directors.5.3 Board of Advisors:
There shall be a Board of Advisors consisting of not less than three and not more than nine members. The advisors are appointed by the Board of directors for a period not less than two years and not more than four years from members of the Nair Community in North America who have left a remarkable image in the community through their accomplishments. The board shall provide valuable guidance the Board of directors and officers upon request and also serve as the Election Committee during any NSSONA election proceedings. A member of the Advisory Board cannot serve more than eight (8) consecutive years without taking a break for at least an year. It is the duty of the board of advisors implemented through the Chairman of the advisory board to execute the transformation of power and records from the outgoing board of directors to the newly elected board of directors.5.4 Term of Service:
Officers shall not contest for the same office not more than two consecutive terms. Each Board member is elected for a period of two years and shall hold the position until his/her successor is elected. The members will act only as Board; individual board members shall have no power as such. Any National Council Member who has at least two more years to serve in the National Council can only contest for Director Board position.5.5 Board Meeting:
The Board of Directors may meet as needed. At least once in every four months, the Board of Directors are required to meet in person. Other meetings shall be held in a timely fashion and devoted to discuss the day to day affairs of NSSONA. The meeting shall be conducted over the Phone or as Video conferencing except the annual and General Body meetings.5.6 Place of Meeting:
The meeting of the board shall be normally held at a place convenient to all the members or as decided by the Board of Directors.5.7 Quorum:
Nair Service Society of North America - Draft Bylaws Page9 of 16 A simple majority of the number of the Board members elected by the membership should physically attend the meeting to constitute the quorum.5.8 Vacancies:
Any vacancy occurring in the Board of Directors shall be filled by a majority decision by the Board of Directors for the unexpired term of the predecessor in office.5.9 Removal:
Any elected official of NSSONA can only be removed by a two-third majority in a Special General Body meeting called for that purpose by giving a written notice of such meeting before forty five (45) days of such General body meeting. A written show cause notice must be given by the board of directors to the board member for not proceeding with the removal process. The board member must be provided an opportunity to present his case before a grievance committee specially appointed for this purpose by the board. This committee shall consist of three members; two from the board of advisors and one from board of directors.5.10 Sub-Committees:
The Board of Directors shall have the privilege to appoint one or more sub-committees to complete any special task which shall be very specific in nature. There shall be a Chairperson for such committee and proper records of such committee meetings should be submitted to the Board of Directors including the minutes. All sub-committees shall be reporting to the board of directors. Sub-Committee shall submit a detailed budget for any projects involving finance before the Board of Directors for their approval.5.11 Removal of Sub-Committee:
Any Sub-Committee appointed for a special task or project shall be automatically dismantled if:
a) the task/project is completed and the reports and accounts, if any, is settled with the Board b) or with the next election and the installation of the new board of directors.
ARTICLE 66.1 Board Officers
The Officers of the organization shall be the President, Vice President, Secretary, Joint Secretary, Treasurer, Joint Treasurer, Registrar and the immediate past president.6.2 President
The President shall be the Chief Executive Officer of the organization and shall preside at all meetings of the members and of the Board of Directors. The President shall perform all duties incident to the office of the President and such other duties as may be prescribed by the board. Outgoing President shall serve as an Ex-Officio member in the upcoming board.6.3 Vice President
In the absence of the President or in the event of the President's disability or refusal to act, the Vice President shall perform all duties of the President, and when so acting shall have all the powers of the President.6.4 Secretary
The Secretary shall keep all the records of the NSS and record the minutes of the meetings of the members, and Board of Directors, give all notices in accordance with the provisions of these bylaws or as may be required by law; file all needed documents with the State as needed in a timely manner; keep a record of each member; transition records from one term to the other; and in general perform all duties incident to the Office of Secretary and such other duties as from time to time may be assigned by the Board.6.5 Joint Secretary
The Joint Secretary shall perform the duties of the Secretary in the absence of the Secretary or in the event of the Secretary's disability or refusal to act and shall have the full powers of the Secretary in doing so. Also the Joint Secretary shall assist the Secretary in the discharge of the Secretary's responsibilities.6.6 Treasurer
The Treasurer shall have charge and custody of accounts and be responsible for all funds and books of the organization; receive and give receipts for money due and payable to the organization; and deposit all such money in the name of the organization in such banks or depositories as shall be selected by the Board; transition record of accounts from the previous Treasurer and transition record of accounts to the new Treasurer within 30 (thirty) days after the installation of the new officers, and co-sign with the transitioning Treasurer a letter of transition of accounts describing any discrepancies or actions pending; seek professional help from accountants as necessary and authorized by the Board from time to time; prepare and file tax returns or present information to the individual or company authorized by the Board of Directors for such purposes; and in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to the Treasurer by the Board of Directors.6.7 Joint Treasurer
The Joint Treasurer shall assist the Treasurer in maintaining the books of accounts and any other activities as requested by the Treasurer and perform the duties of the Treasurer in his absence or in the event of the Treasurer's disability or refusal to act and shall have the full powers of the Treasurer in doing so.6.8 Registrar
The Registrar shall be responsible for issuing the certificate of registration for Karayogams or Local Unions. All the applications, list of State Council members, list of National Council members etc. shall be with the custody of the Registrar. Voters list for the State Union and Board of directors' election of NSSONA shall be officially released by the Registrar and copy shall be given to the General Secretary. Karayogams shall send their list to the Deputy Registrar of the Local Union, and Local Unions shall register and send in writing the names of their representatives to the State Council with the State Union Registrar. The list of the National Council is maintained by the National Registrar. A copy of the all list maintained by the Deputy Registrar, and State Union Registrar must be provided to the National Registrar. The National Registrar shall also have the right to contact directly the Karayogams and Local Unions to collect/verify the list, if needed. The Registrar shall also assume other responsibilities as assigned by the board of directors or GeneralCouncil.
ARTICLE 8Contracts, Checks, Deposits, Books & Records 8.1 Contracts
The President and Secretary shall jointly sign all contracts and agreements made on behalf of NSSONA. Board of Directors may authorize any officer of NSSONA to sign along with the President to enter into any contract or execute and deliver any instrument in the name of and on behalf of NSSONA and such authority shall be specific in nature.8.2 Checks and Drafts
All checks, drafts or others for the payment of money, notes, or other evidences of indebtedness issued in the name of the corporation shall be signed by the Treasurer and one of the officers of NSS and in such manner as shall from time to time are decided by resolution of the Board of Directors. In the absence of such decision by the Board of Directors, such instruments shall be signed by the Treasurer and countersigned by the President or the designee by the board of directors.8.3 Deposits
All funds of the corporation shall be deposited within two weeks of the receipt to the credit of NSS in its name and Tax ID number in such banks, trust companies, or other depositories as the Board of Directors may select.8.4 Gifts
The Board of Directors may accept on behalf of the corporation, any contribution, gift, bequest, or device for the general purpose or for any special purpose of NSSONA.8.5 Official Records and Seal
The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors and shall keep at the registered or principal office a record giving the names and addresses of the members entitled to vote. All books and records of the corporation may be inspected by any member or his/her attorney for any purpose at a mutually acceptable time and place. The corporation may charge for reasonable expenses incurred for such inspection(s).8.6 Fiscal Year
The fiscal year of the corporation shall begin on the first day of January and end on the last day in December in each year.
ARTICLE 9Financial Records and Annual Procedure 9.1 Financial Records.
The corporation shall maintain true and accurate financial records with full and correct entries made with respect to all financial transactions, including all cash receipts and cash disbursements, in accordance with generally accepted accounting procedures. The above accounts shall be kept in accordance with requirements of the of Internal Revenue code section 501 © (3) organization. All required tax and information returns must be filed in a timely manner stated in the above IRS section. Financial and all other record must be kept for a minimum of seven (7) years or for a period consistent with IRS regulations whichever is greater. The corporation must not engage in any activity outside the scope of 501 (c ) (3) of Internal Revenue code.9.2 Annual Report
The Board of Directors shall prepare and approve a report of the financial activity of NSSONA for the preceding year before March 10th of the current year. This report shall conform to accounting standards as promulgated by the nationally accepted accounting standards and must include a statement of support, revenue, expenses and charges in fund balances, a statement of functional expenses, and balance sheets for all funds9.3 Public Inspection
All financial records, books, and annual reports of the financial activity of the corporation shall be kept at the registered office or principal office of the corporation in the state the corporation is registered for a period consistent with the IRS requirements or any other laws and shall be available to members for inspection by appointment.9.4 Audit and Books
Audit of books and records shall be responsibilities of the Board Officers9.5 Audit Committee
The annual General Body of NSSONA shall appoint two internal auditors to inspect and review the books of NSSONA for the forthcoming fiscal year . Such auditors appointed shall not be the members of the current Board of Directors. The auditors shall examine all the books and reports periodically and submit their findings of the accounts to the Board of Directors. The Board of Directors shall review and act on these reports for improvement before the Treasurer presents the annual financial report to the General body.9.6 Audit by Certified Public Accountant
NSSONA shall audit the books by an independent certified public accountant or equivalent appointed by the Board of Directors and the audit shall be completed before the first of March of every fiscal year. The Board of Directors shall assume the responsibility to file the necessary paperwork with state and Federal authorities.9.9 Assets
Any movable/immovable properties procured or transacted should be done on behalf of and for the NSS . The signatories for transactions are to be President, Treasurer, and the Secretary for NSS.
ARTICLE 10Election 10.1 Election Committee
The Board of Advisors shall act as the Election Committee. Chairman of the Board of advisors shall be the Election Committee Chairman/Election Commissioner. The election committee shall start functioning before for (4) months of the actual election date for conducting the general election of NSSONA .10.2 The Election Committee
a) Shall conduct the NSSONA elections and the State Union elections.
b) Shall choose to appoint the State Registrar as the election officer to preside over the State election under the direct supervision of the Election committee
c) Shall not appoint any agents who are candidates for helping election process
a) All nominations shall be in the prescribed form approved by the Election
b) The candidate shall be an active member a Karayogam listed in the roaster of NSSONA
c) The candidate shall be nominated by a member of the Karayogam of the candidate and seconded by either President or Secretary of the Karayogam.
d) In the event of not having eligible nominations, the Election Commissioner/Officer shall call for nominations from the floor at the general body meeting.
e) Candidates for the State Union officer's position shall have served as an officer of a Local Union or must have served in the State Union Executive committee for at least one (1) Year.
f) Candidates for the Officers of NSSONA must have served in the General Council for at least two years.
a) Personal data: provisions for the candidate's name, address, email address,
telephone number, name of the membership Province and the signature.
b) Space for certification as a dues paying member by the President or the Secretary of the Karayogam.
c) Candidate's previous and current positions in Karayogam, Local Union, State Union or NSSONA with years of service
d) The nomination form shall provide space for the candidate to briefly describe his/her vision for NSSONA, and State Union
e) The nomination form shall include a pledge to be signed by the candidate to respect and abide by the bylaws of NSSONA.
f) The nomination form shall provide space for certification by Election Committee Chairman/Officer as accepted or rejected and for the final action after the election.
a) The Election Committee Chairman/Officer with the help of the Registrar shall
send notice of election with place, date and time together with the blank
nomination forms, address where nomination to be sent, and other directives.
b) The Election Committee Chairman/Officer shall send the notices at least sixty (60) days prior to the date of the election.
c) All completed nomination forms shall be received by the Election Committee Chairman, thirty (30) days prior to the election date. d) Nominations received after the due date shall not be considered for the election.
e) The Election Committee Chairman/Officer shall reject nominations, which are incomplete
f) The Election Committee Chairman/Officer shall reject the nominations of those who have not met the requirements. The Election Committee Chairman/Officer shall inform the candidate the reason(s) for the rejection of the candidacy
g) Candidates shall withdraw their name from the race before seven (7) days of the final election through a written request.
h) The Election Committee Chairman/Officer shall inform the candidate the status of the nomination at least twenty (20) days prior to the date of the election.
i) The Election Committee Chairman/Officer shall submit the list of candidates to the Board of Directors at least fifteen (15) days prior to the date of the election. The list shall provide the following information.
• Name of the candidate
• Position for which nomination is submitted
• Offices held or currently being held in State Union or NSSONA
• Candidates Karayogam's name or registration number.
a) Election Committee Chairman shall announce the final list of the candidates
through electronic media to all members before fifteen (15) days of the
b) The Secretary shall provide the final voters list before forty-five (45) days of the election to the Election Committee Chairman.
c) Election Committee Chairman shall make the voters list available for candidates before (fifteen) 15 days of the election.
d) The Candidate shall solicit votes only after the Election Committee Chairman/Officer has officially accepted the candidacy or from fifteen days prior to the election.
e) The candidate shall solicit votes by personal email or other personal means of communication. Solicitation by way of mass media is strictly prohibited.
f) The candidate shall not engage in negative campaign or personal attacks on other candidates.
a) Candidate, who has violated or acted against the provisions of NSSONA
Nair Service Society of North America - Draft Bylaws Page15 of 16
Bylaws shall be disqualified from contesting the election by the Election
b) Candidate, who is suspended or removed from a NSSONA or State Union position, shall be disqualified from contesting the election by the Election Committee Chairman.
c) A candidate who has been arrested or criminal charges and sentenced in Prison shall be disqualified from contesting to any of the NSSONA or State Union Elections.
a) In the event of more than one candidate running for one position, the election
shall be held by secret ballot at the General Body meeting.
b) No proxy vote shall be allowed or counted for the election.
c) If there is a tie for any position, the winner shall be announced by drawing a lot.
d) The Election Committee Chairman/Officer shall read the number of votes received by each candidate and shall declare the names of candidates elected for each position.
e) The announcement of the elected candidates by the Election Committee Chairman in the National Council shall conclude the election process.
f) The Oath of office shall be administered to all the officers by the outgoing Chairperson or by the Registrar. Once the oath is taken, they become the officers for the next two- year term.
10.6 In the State Union or NSSONA National Council election, in case of a dispute, conflict or any issue with regard to the nomination, election process or results of election, the decision of the Election Committee shall be binding on all parties concerned and shall be final.10.7 Election Expense
All reasonable expenses incurred for conducting the election shall be reimbursed to the Election Committee by the Board of Directors.
ARTICLE 11General Provisions
Amendments to the Bylaws
11.1 General Council Members shall propose amendments in writing and submit to the Secretary. Secretary shall present the proposed changes in the next Board of Directors meeting for their review and further action.
11.2 These bylaws may be amended by the General Body at any meeting provided a notice of the proposed amendment has been mailed to all members no later than forty-five days prior to such meeting. The amendments must first be discussed in the Board of Directors before sending the notice to the General Body. No such Nair Service Society of North America - Draft Bylaws Page16 of 16 amendment shall be contrary to the provision set forth in Section 501 (c) (3) of the Internal Revenue Service Code of 1954.
11.3 An affirmative vote of a two-thirds majority of the members of the General Council shall constitute an acceptance of the proposed amendment. For bylaw amendments the voting can be done in person or by postal ballot.
11.4 The approved amendment shall be implemented immediately unless a specified date of implementation is voted upon, before the vote is taken to approve the amendment.11.5 Remuneration
An officer or Director shall receive no remuneration for his/her service but shall be entitled to reimbursement of reasonable expenses, incurred by him/her in connection with the organization business. All transportation and food expenses to attend the meetings shall be considered voluntary and shall not be reimbursed on individual basis except those incurred in carrying out special assignments with prior understanding and approval of the Board.11.6 Rules of Order
The rules of procedure contained in "Robert's Rules or Order Revised" shall be used in the conduct of business of the organization in all cases which are not covered by these bylaws, or other special rules adopted by the organization11.7 Dissolution
Upon the dissolution of the corporation, the Board of Trustees shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purpose of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization under Section 501 (C) (3) of the Internal Revenue Code of 1954 as the majority of the members in good standing shall determine. Any such assets not disposed of shall be disposed of by the Court of common Pleas of the Local in which the principal office of the organization is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated for such purposes.
11.8 Jurisdiction: Courts in Texas shall have exclusive jurisdiction on all matters pertaining to this organization.